Privacy Policy

Privacy Policy

Introduction

NORSU Systems (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy outlines how we collect, use, process, disclose, and retain your personal data when you visit our website, https://norsu.top (the “Website”), and utilize our online services.

This policy is aligned with the Data Privacy Act of 2012 (Republic Act No. 10173) of the Philippines and its implementing rules and regulations. By accessing or using our Website, you consent to the practices described in this Privacy Policy.

Information We Collect

We collect different types of information, including personal data, for various purposes. The types of information we may collect include:

  • Personal Information You Provide Directly:

    • Contact Information: Name, email address, phone number, postal address. This is typically collected when you register for an account, subscribe to newsletters, fill out forms, or contact us.
    • Academic Information: Student ID, course of study, grades, academic history (for students and alumni).
    • Feedback and Inquiries: Information you provide when you contact us with questions, feedback, or requests.
    • User-Generated Content: Comments, forum posts, or other content you submit on our Website.

  • Information Collected Automatically:

    • Log Data: Your IP address, browser type, operating system, referring website, pages you visit on our Website, and the dates/times of your access.
    • Cookies and Similar Technologies: We use cookies and similar tracking technologies (e.g., web beacons, pixels) to collect information about your browsing activities and preferences. This helps us improve our Website and provide a more personalized experience. You can manage your cookie preferences through your browser settings (see “Your Rights and Choices” below).
    • Device Information: Information about the device you use to access our Website, including device model, unique device identifiers, and mobile network information.

  • Information from Third Parties: We utilize third-party services that may collect and process your personal data on our behalf. These include:

    • Analytics Providers: Such as Google Analytics, to analyze website traffic and user behavior.

    • Social Media Platforms: If you interact with our social media pages or use social media sharing features on our Website.

    • Communication and Collaboration Tools: For internal and external communication (e.g., Microsoft Teams, Google Workspace).

    • Cloud Storage Providers: For storing and managing data.

    • Other Service Providers: Who assist us with website hosting, maintenance, email delivery, marketing, and other operations.

      We ensure that our third-party service providers have appropriate data protection measures in place that are consistent with the Data Privacy Act of 2012. We encourage you to review the privacy policies of these third parties for more information about their data processing practices.

How We Use Your Information

We use your personal data for various legitimate purposes, including:

  • Providing and Improving Our Services:

    • To operate and maintain our Website.
    • To personalize your experience on our Website.
    • To provide you with information, resources, and services you request.
    • To process your applications for admission or employment.
    • To manage your student or employee account.
    • To deliver educational content and facilitate online learning.
    • To process payments and manage financial transactions.
    • To respond to your inquiries and provide support.
    • To analyze website usage and trends to improve our Website and services.

  • Communication:

    • To send you important notices, updates, and announcements related to the university.
    • To send you newsletters, marketing materials, and information about events (with your consent where required by law).
    • To communicate with you regarding your applications, enrollment, or employment.

  • Security and Fraud Prevention:

    • To protect the security and integrity of our Website and systems.
    • To detect and prevent fraudulent activities.

  • Compliance with Legal Obligations:

    • To comply with applicable laws, regulations, and legal processes.
    • To respond to requests from government authorities.

  • Other Legitimate Purposes:

    • For research and statistical analysis (on an anonymized and aggregated basis where possible).
    • For archiving and historical purposes.

Disclosure of Your Information

We may disclose your personal data to the following categories of recipients:

  • Third-Party Service Providers: As described in the “Information We Collect - Information from Third Parties” section, who assist us in providing and improving our services. We have contracts with these providers that require them to protect your personal data.
  • Government Authorities and Law Enforcement Agencies: When required by law, legal process, or a valid government request.
  • Accrediting Bodies and Regulatory Agencies: For compliance and reporting purposes.
  • Prospective Employers or Educational Institutions: With your consent, for verification purposes (e.g., for alumni).
  • Other Parties: With your explicit consent or as otherwise permitted or required by law.

Data Security

We implement reasonable and appropriate organizational, physical, and technical security measures to protect your personal data against unauthorized access, use, disclosure, alteration, or destruction. These measures include:

  • Secure server infrastructure.
  • Encryption of sensitive data during transmission.
  • Access controls and authentication procedures.
  • Regular security assessments and updates.
  • Data breach response procedures.
  • Training of our personnel on data privacy and security practices.

While we strive to protect your personal data, please understand that no method of transmission over the internet or electronic storage is completely secure.

Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws, regulations, or university policies. When your personal data is no longer needed, we will take reasonable steps to securely destroy or anonymize it.

Your Rights and Choices

Under the Data Privacy Act of 2012, you have certain rights regarding your personal data, including:

  • Right to be Informed: You have the right to be informed about how your personal data is being processed. This Privacy Policy serves to fulfill this right.
  • Right to Access: You have the right to request access to your personal data that we hold.
  • Right to Rectification: You have the right to correct or update any inaccurate or incomplete personal data.
  • Right to Erasure or Blocking: You have the right to request the deletion or blocking of your personal data under certain circumstances (e.g., when it is no longer necessary for the purposes for which it was collected, or when you withdraw your consent).
  • Right to Data Portability: You have the right to obtain a copy of your personal data in a commonly used electronic format.
  • Right to Object: You have the right to object to the processing of your personal data under certain circumstances (e.g., for direct marketing purposes).
  • Right to File a Complaint: You have the right to file a complaint with the National Privacy Commission (NPC) if you believe your rights under the Data Privacy Act have been violated.
  • Right to Withdraw Consent: If we are processing your personal data based on your consent, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact us through the contact information provided in the “Introduction” section. We may require you to verify your identity before processing your request.

Cookies and Similar Technologies

Our Website uses cookies and similar technologies. You can manage your cookie preferences through your browser settings. Most browsers allow you to control cookies, including whether to accept them and how to remove them. Please note that disabling certain cookies may affect the functionality of our Website.

Links to Other Websites

Our Website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that website. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party websites or services. We encourage you to review the privacy policy of every website you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will post any changes on this page and update the “Last Updated” date at the top. We encourage you to review this Privacy Policy periodically. Significant changes will be communicated more prominently, where feasible. Your continued use of our Website after any changes to this Privacy Policy constitutes your acceptance of the revised policy.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us at https://norsu.top/contact